An opportunity to revisit and further improvise your established processes for better efficiency!
We need to have a common understanding of the operating processes. Whether you are running a manufacturing company or a distribution agency for that matter it is true for any business scenario. This is required to educate the team to do the operations effectively. We need to have some documentation in the easiest form to communicate. Workflow automation efforts starts with the understanding of processes.
As the part of our engagement, we produce a business process model… for each of the business process areas. A simple, but powerful tool to communicate. Who does what? What steps are involved? What is the sequence? What are the decision points? An overall view from start to finish. This is called the workflow.
You may be practicing this process for a long time. The business process is ok. It goes as a routine. But when you take a closer look into it, the operating scenario would have changed over the period of time. This goes unnoticed.
The workflow automation effort brings up an opportunity to revisit the existing and established processes. Presenting many ways to improve further. An opportunity to remove many hidden bottle necks necks. Eliminating the 'muda' makes the business more competitive and brings more profits to the company.
Documentation output can be measured very easily. If the model can communicate the business process steps to the relevant team members, then it has done the purpose. This business process model are useful equally to the novice as well as for the experts.
Enabling you to find and remove hidden bottlenecks in your processes!
Workflow automation effort is one of the ways to increase the efficiency. When we start the workflow automation project, we need to understand the business process. We make a business process “model” in order to understand the various steps involved and the people involved. At this point, you will get an opportunity to revisit the existing processes. An opportunity to identify and remove many bottlenecks and hidden waste (‘muda’).
Every organization is striving to be competitive. Day by day, the market scenario is getting increasingly complex. Many a times, you need to reinvent the product features to satisfy the ever increasing customer expectations. You need to be more efficient to survive.
Reducing the time-to-action by creating the flow with your teams and applications!
Single notes will not create music. It should be arranged properly and there should be a flow. Then it becomes music. This is true even in the case of our business. Individual high performing silos will not yield great results. You need to orchestrate them in the proper way.
We always want to listen the music. We want to enjoy them. Properly orchestrated individual notes brings the symphony and the melody. The same way, a properly arranged and automated workflow will bring the best results. No matter the industry or business type.
If the individual notes are not sung as per the symphony, it becomes horrible. It is no longer melodious. Say what instrument or singer is doing that. Flow makes the complete difference.
The same way, when the different tasks and actions are not taken the way it should be, you cannot expect great results. Even with the highest skilled people, you will end up with inferior outputs. Creating the flow and doing an end-to-end workflow automation will substantially improve the bottom-line of any business.
It is very easy. A nice music enjoyed by everybody.The proper flow of actions will result making happier customers, employees and profitable businesses.
Measure and Monitor everything you do on a daily basis, as part of the process!
Workflow automation can improve your overall competitiveness. Day by day the market conditions are getting more challenging. More and more competitors are emerging. Globalization brings more opportunities at the same time, gives you stiff competition too. In the current market scenario, every business has to find ways and means to be competitive to survive.
Yesterday's success may not be permanent. We need to keep close watch on all the activities that we are doing. This will ensure that we are on the right track. Disrupting technologies can make a big impact on the competitiveness. We need to be aware and adapt whatever necessary. A properly orchestrated workflow will surely bring considerable changes to the overall process. A well defined process, revisited on a regular basis is mandatory to retain the competitiveness. Workflow automation is not an option, but a must for business agility and continuity.
This can be measured in many ways. How your products and services are accepted in the market? How good is your profitability? How much growth is taking place? Are there any customers unhappy about your deliveries and time schedules? Are there any serious quality issues and call backs of products or parts? Do you loose your existing customers to competitors? There are many such indicators to make you sit back and look at the process and find out the 'muda'. Once you identify them, find ways and means to eliminate them. Workflow automation exercise plays a big part in this area.